What is Earmark?

Earmark turns conversations into work.

It listens to meetings as they happen and turns what your team discusses into useful output—specs, tickets, decision logs, follow-ups, updates, research, and other deliverables. Afterward, Earmark makes the context from those conversations available to your team and your agents so the knowledge doesn't disappear when the meeting ends.

Talk in. Deliverables out.

Is Earmark an AI notetaker?

Not really.

Earmark can capture transcripts, summaries, and action items, but those are inputs rather than the product. Traditional AI notetakers tell you what happened after a meeting. Earmark is designed to help you do something with what happened.

That might mean drafting the spec while you're discussing it, creating Linear or Jira issues from a planning session, producing a customer follow-up, answering a question across months of conversations, or giving another AI agent the context it needs to keep working.

Notes describe the work. Earmark helps do the work.

What does Earmark actually do?

Earmark listens to a conversation, understands the context as it develops, and lets AI agents work alongside the meeting.

You can ask Earmark to create a deliverable at any point—for example, "turn this into Linear tickets," "draft the technical spec," or "write an update for leadership." You can also run agents automatically to surface risks, track decisions, monitor open questions, or help facilitate the conversation.

When the meeting ends, the work has already started.

Who is Earmark for?

Earmark is built for people whose work happens through conversation but whose output has to become something concrete afterward.

Today that's especially useful for product, engineering, design, customer-facing, and operational teams that spend significant time in planning sessions, customer conversations, reviews, incident calls, and cross-functional meetings.

If your calendar creates a second shift of documentation and follow-up work, Earmark is probably useful to you.

What problem does Earmark solve?

A surprising amount of work gets created in conversation but has to be reconstructed afterward.

The team makes a decision in a meeting. Someone later writes the ticket. Someone else updates the spec. A customer insight gets copied into another system. An executive asks why a decision was made three months later and someone searches Slack, docs, and old meeting notes trying to reconstruct the answer.

Earmark closes that gap by turning conversation directly into deliverables and preserving the useful context behind them.

During the meeting

How does Earmark capture meetings?

Earmark uses device-side capture instead of joining your meeting as a bot.

Open Earmark on your computer and start capturing. Earmark listens to the conversation locally and processes the meeting without adding another participant to the call.

There is no "Earmark Bot" sitting in the attendee list.

Which meeting platforms does Earmark work with?

Earmark is platform agnostic. If you can hear the conversation on your computer, Earmark can work with it.

That includes Zoom, Google Meet, Microsoft Teams, Webex, and other conferencing platforms. It can also capture in-person conversations using your device microphone.

You don't need to install a different integration for every meeting platform.

Does everyone in the meeting need Earmark?

No. Only the person using Earmark needs the app.

Other participants don't need an Earmark account, browser extension, meeting plugin, or software installation.

What happens while Earmark is listening?

Earmark continuously builds an understanding of the conversation—what's being discussed, what's changing, what's been decided, which questions remain open, and what work should come out of the meeting.

At the same time, you can run agents against that live context.

One agent might draft a spec. Another might watch for unresolved risks. Another might turn decisions into tickets. Another might help you facilitate the meeting.

You're not limited to waiting for a summary after the call.

Does Earmark work in real time?

Yes. That's one of the main differences between Earmark and traditional meeting tools.

You can create and refine work while the conversation is still happening. That means you can catch missing information, correct assumptions, or ask a follow-up question while the people who know the answer are still in the room.

You can also continue working with the meeting after it ends.

What can Earmark create?

Anything that can reasonably be derived from the context of the conversation.

Common examples include product requirements, technical specs, Linear and Jira tickets, decision logs, customer follow-ups, executive updates, project briefs, incident reports, research summaries, launch plans, action plans, and stakeholder communications.

You can use Earmark's workflows or create your own instructions and templates for the work your team produces repeatedly.

Can Earmark use our existing templates?

Yes.

If your company already has a preferred PRD, decision record, ticket format, status update, meeting brief, or other template, you can use that structure with Earmark rather than adopting a new format.

The goal isn't to create another place where work lives. It's to turn conversation into the work your team already needs.

After the meeting

What happens to a meeting after it ends?

A meeting doesn't have to become a recording nobody opens again.

Depending on your retention settings, Earmark can preserve the useful context from a conversation so you can search it, ask questions about it, connect it to related work, or use it as context for future agents and deliverables.

Over time, your meeting history becomes a useful memory of how the work actually happened.

Can I ask Earmark questions across previous meetings?

Yes.

Instead of searching for the right transcript and reading through it yourself, you can ask Earmark questions about your meeting history.

For example:

• "Why did we change the onboarding strategy?"

• "What objections have customers raised about pricing?"

• "What commitments did we make to this account?"

• "What decisions have we made about the launch?"

• "Where are we still blocked?"

• "What has changed since the last executive review?"

Earmark retrieves the relevant conversation history and synthesizes an answer grounded in the underlying meetings.

What are Projects?

Projects let you bring related conversations together around a shared body of work.

A Project might represent a product launch, customer account, initiative, research effort, incident, or strategic priority. Instead of searching individual meetings, you can work with the conversations in that Project as a connected history.

That makes it possible to understand not just what happened in one meeting, but how your team's thinking, decisions, commitments, and evidence evolved over time.

What is multiplayer Earmark?

Multiplayer turns Earmark from personal meeting memory into shared organizational context.

Multiple teammates can contribute authorized meetings to shared Projects. If several people capture the same conversation, Earmark can recognize that they represent the same logical meeting rather than filling the team's history with duplicate events.

The result is a more complete view of what the organization knows, without requiring everyone to attend every conversation themselves.

Does multiplayer mean everyone can see everyone's meetings?

No.

Shared context is permission-aware. People can only retrieve information from meetings and Projects they're authorized to access.

Two people may therefore ask Earmark the same question and receive different evidence because they have access to different underlying conversations.

The goal is to make knowledge travel further—not to make every conversation public.

Can I see where an answer came from?

Yes. Meeting context is more useful when you can inspect the evidence behind it.

Earmark keeps outputs connected to their source conversations so you can understand where a decision, quote, requirement, or conclusion originated rather than relying on an unsupported AI answer.

Agents and your existing workflow

Can Earmark work with other AI agents?

Yes.

Earmark isn't designed to trap your meeting context inside another SaaS silo. Meeting output can be written to portable local Markdown files that can become context for the tools and agents you already use.

That means a conversation captured in Earmark can become input to tools such as coding agents, local knowledge systems, or other AI workflows.

Your meeting creates the context. Your agents can keep working with it.

Why not just paste a transcript into ChatGPT, Claude, or another AI?

You can—and general-purpose AI models are extremely capable.

The difference is context and workflow.

With a generic chatbot, you still have to capture the meeting, find the relevant information, move it into the model, explain what happened, provide your templates, and repeat that process every time.

Earmark is built around the conversation itself. The context is available while the meeting is happening, continues to accumulate across related conversations, and can immediately become input to specialized agents and workflows.

The model is only part of the system. The context around it is what makes the output useful.

How accurate are Earmark's outputs?

Earmark is designed to get you much closer to finished work than a blank page or generic meeting summary, but AI-generated work should still be reviewed when accuracy matters.

Quality depends on the conversation, available context, audio quality, and the task you're asking Earmark to perform. When something is missing or wrong, you can edit the output, give Earmark additional context, or ask it to regenerate the work.

Earmark helps remove the mechanical work. It doesn't replace human judgment.

Security and privacy

Does Earmark send a bot into my meetings?

No.

Earmark captures meetings from your device rather than joining the meeting as a participant. There is no visible recording bot, separate meeting attendee, or external bot account that needs to be admitted.

Does Earmark store meeting audio?

No. Earmark does not retain raw meeting audio.

Audio is processed to understand the conversation rather than stored as a permanent recording.

What meeting data does Earmark retain?

You decide what should be retained.

Meeting context can be preserved when you want it to remain searchable and useful later, while more sensitive conversations can use stricter retention settings.

Organizations can also apply retention policies across a workspace so their security posture doesn't depend on individual users remembering to configure every meeting correctly.

Can I use Earmark without keeping the meeting afterward?

Yes.

Earmark supports an ephemeral mode for conversations that shouldn't become part of long-term organizational memory. Retention settings can be configured for individual meetings or enforced by workspace administrators.

This lets the same organization use Earmark for both ordinary work and sensitive conversations without treating every meeting the same way.

Does Earmark use our meeting data to train AI models?

No.

Customer meeting content is not used to train AI models. Your customer conversations, company strategy, intellectual property, and proprietary information do not become training data.

How is our data protected?

Earmark uses encryption in transit and at rest along with access controls, strong authentication, least-privilege permissions, and other modern security practices.

Enterprise customers can also work with Earmark on workspace controls, retention requirements, authentication, vendor security reviews, and other organizational requirements.

Can Earmark complete our security or vendor questionnaire?

Yes.

We work directly with security, IT, procurement, and legal teams during enterprise evaluations and can provide additional technical and security documentation as required.

Do I need to tell people I'm using Earmark?

You are responsible for following the recording, consent, privacy, and workplace requirements that apply to your organization and jurisdiction.

Because Earmark is botless, it doesn't automatically announce itself as another meeting participant. We recommend being transparent when disclosure or consent is appropriate.

A simple introduction is usually enough:

"I'm using Earmark to help capture this conversation and turn it into our follow-up work."

If your organization has specific policies around meeting capture or AI tools, follow those policies.

Plans and pricing

How much does Earmark cost?

Earmark offers plans for individuals, professionals, and organizations.

Starter is $8/month and includes up to 20 meetings per month. Pro is $20/month and includes unlimited meetings and tasks, along with additional workflows and support. Enterprise pricing is customized for organizations that need workspace controls, security reviews, custom terms, and additional support.

Annual plans receive a discount.

Is there a free trial?

Yes. Earmark offers a 14-day trial so you can use it in real meetings and see whether it fits your workflow before subscribing.

Do you offer an Enterprise plan?

Yes.

Enterprise is designed for teams that want Earmark to become shared infrastructure rather than an individual productivity tool. It includes organization-level controls, security review support, custom workflows, workspace administration, commercial terms, and enterprise support.

Contact us if you'd like to evaluate Earmark with your team.

What's the simplest way to understand Earmark?

Most meeting tools help you remember the meeting.

Earmark helps turn the meeting into work—and makes what your organization learned available for whatever comes next.
Can you complete our security or vendor questionnaire?